Shared spaces
Some things are better kept together. Shared spaces let people you invite add to the same space over iCloud. Both the owner and members need Pro.
Share a space
ProiPhone · iPad · Mac
Invite people and set what each can do.
- Open a space → Share in the toolbar.
- Invite people and send the link.
- Set each person to Read-Write or Read-Only.
Accept an invitation
ProiPhone · iPad · Mac
Join a shared space from an invite link.
- Tap the invite link.
- The space appears in your list with the owner's name.
Permissions
Pro
Owners control everything; members manage their own items.
- Owner: create, edit and delete anything, manage sections and access.
- Member (Read-Write): add items, edit and delete their own.
- Member (Read-Only): view only.
Manage & stop sharing
Pro
Change access, stop sharing, or leave a space — and everything syncs both ways.
- Owner: change a member to Read-Only or Stop Sharing from the share screen.
- Member: Leave a space from its settings; your copy becomes local.
Shared space notifications
Get notified when collaborators change a shared space.
- Settings → Notifications → Shared Space Notifications.
- Background sync is always on; this toggles the visible alerts.
Common questions
Who needs Pro to use shared spaces?
Both the owner and the members need Pro. The owner shares the space; members need Pro to contribute.
Is sharing private?
Yes. Shared spaces sync through iCloud, and only the people you invite can access them. The owner controls each participant's permission.
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Start saving to yourself
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